Pay Range: $55,000 - $75,000 DOQ Submission Information: Please send a resume to mbullock@etex.net. Description: The City of Gilmer is seeking a highly qualified and motivated individual to join our team as the City Secretary and Human Resources (HR) Manager. The position of City Secretary plays a vital role in the efficient and effective operation of our local government. The City Secretary interfaces with City department heads to provide various project and/or legal documents and works with the City Manager and City Council concerning administrative matters, communication documents, generating meeting agendas, and documenting/archiving records. In addition to the City Secretary position, the City Secretary will also be the Human Resources (HR) Manager. The ideal candidate will possess excellent organizational skills, a strong attention to detail, and the ability to work in a collaborative professional environment. City Secretary Duties and Responsibilities - Serve as the official records custodian for the City, ensuring accurate preparation, posting, recording and maintenance of the official records in accordance with all legal requirements (including meeting agendas, minutes, ordinances, resolutions, and contracts).
- Maintain custody of the official City seal.
- Coordinate and manage the City's records management program as guided by the State Library Archives, including retention and destruction schedules.
- Schedule and attend all City initiated meetings to record minutes of the proceedings as dictated by the City of Gilmer Charter and the Open Meetings Act (including council, special boards, planning and sub-committee meetings)
- Respond to public information requests and facilitate access to public records in a timely manner consistent with the Public Information Act.
- Maintain the official rosters of City officials and board and committee appointments.
- Maintain the City's Code of Ordinances.
- Coordinate municipal elections and serve as the election officer.
- Attend required training programs and obtain/maintain Texas Registered Municipal Clerk Certification.
Human Resources (HR) Duties and Responsibilities - Perform the City's HR functions, to include onboarding, benefits administration, separation processes, investigations, and maintenance of employee records.
- Direct and support the city’s Payroll Specialist during the biweekly payroll process and monthly benefits account payable process.
- Assist department heads with recruitment of new employees.
- Maintain records of employee training and development initiatives.
- Provide support to department heads and employees on HR matters.
- Maintain HR policies and procedures in compliance with applicable laws and regulations.
- Stay informed about changes in employment laws and regulations and make recommendations for policy updates.
- Collaborate with external HR consultants and legal counsel as needed.
|
Experience & Education: Qualifications - High School Diploma or GED required, Associate’s degree or Bachelor’s degree in a related field preferred.
- Previous experience as a City Secretary within a municipal government.
- A working knowledge of the Texas Local Government Code, Open Meetings Act, Public Information Act, and Texas Election Laws.
- Texas Municipal Clerk Certification, or obtained within four years of hire.
- Public Notary or obtained within three months of hire.
- HR certification or relevant HR experience is preferred.
- Valid Texas Motor Vehicle Class C Operator's License.
- Able to travel for training and certification courses.
- Able to attend all city council meetings (every 2nd & 4th Tuesday starting at 5:15 PM)
Knowledge, Abilities, and Skills - Customer service skills and the ability to handle confidential information with integrity and discretion.
- Establish and maintain effective work relationships with other employees and the public.
- Excellent written and verbal communication skills.
- Knowledge of the use and operation of basic office equipment.
- Proficiency in office management, recordkeeping, and document control.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational skills, attention to detail, and the ability to prioritize tasks effectively.
- Strong understanding of municipal government processes and procedures.
- Sound knowledge of HR principles, practices, and employment laws.
- Municipal Court experience is a plus, but not required.
|